Paper-based systems make tracking and managing data more difficult and expensive than electronic-based systems.Įlectronic document management systems can provide an audit trail of when documents are received or sent. These days, regulations such as HIPAA and SOX require companies to take documented measures to maintain data confidentiality and integrity. You can also set up your files to be split, formatted, distributed, and archived automatically. Customize Documents to Meet Your Needs with EDMS and E-Forms SolutionsĬustomers want business documents to meet their unique needs.Įlectronic document management systems (EDMS) and e-forms solutions allow you to create personalized electronic or paper-based forms and reports to fit customer formats or unique business processes. And you can save, route, or distribute it to customers or vendors. If you’re in a business where various documents have to be assembled, routed, and distributed, going paperless is a huge boost to productivity and speed.īy using document assembly software, you can automatically pull together a single custom document from multiple other documents, which might come from different sources and be in different formats.
GOING PAPERLESS SOFTWARE
Bring Documents Together with Document Assembly Software This can speed up purchase requests, loan approvals, expense reports, contracts, and much more. Speed Up Approval Processes with Electronic Signature SolutionsĬompanies utilize electronic signature solutions to speed up approval processes for external and internal documents.Įlectronic documents can be signed digitally and routed for the next step quickly, reliably, and securely.
GOING PAPERLESS MANUAL
In addition, inbound data can be integrated with back-end applications, and custom forms or documents can be generated from applications automatically, eliminating manual processing. Using web-based forms technology to collect and exchange information not only speeds up the process, but improves data quality.ĭigitally captured data is more reliable and means access to better information, faster turnaround, and lower costs because pre-printed forms and mailing expenses can be eliminated. Capture Data Automatically with Web-Based Forms You can also collaborate with colleagues or customers by sharing documents digitally so they can be reviewed, edited, and saved. With process management software, you can build business rules to route, distribute, and store electronic documents, reports and other data. Process automation is the intelligent management and routing of information through a business process or workflow. Automate Your Manual Processes with Process Management Software You can even use full-text searching, making it simple and quick to find important business documents-on-premises or in the cloud. It’s estimated that employees spend one-third of their time looking for paper documents.Įlectronic documents are easier to file and find because they can be indexed using keys like date, document type or other user-defines criteria. With electronic documents, workflow automation tools, and the cloud, you can create and route documents and data that can reach the right people, right away, without manual intervention. Getting and using information within seconds-not days-is the norm in today’s global and mobile world.
Get Access Anytime, Anywhere with Electronic Documents
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